Accounting Clerk

HOUSING AUTHORITY OF CHAMPAIGN COUNTY

 

Position Description

 

 

Classification:                        Accounting Clerk

 

Supervisor:                            Director of Finance

 

Position Status:                     Non-Exempt   

 

Supervision Exercised:         None

 

Revision Date:                       March 2024

 

  

 

Position Summary / Objectives
The primary objective of this position is to assist in the administration of the financial management within the agency by performing a variety of human resources and accounting duties as well as assisting the HCV Department with participant related issues. As an Accounting Clerk at the Housing Authority of Champaign County, you will play a crucial role in supporting the financial operations of the organization. Responsibilities include processing accounts payable/receivable, maintaining financial records, reconciling accounts, and assisting with financial reporting. The role requires attention to detail, proficiency in accounting software, and excellent communication skills. The Accounting Clerk contributes to the accurate and efficient financial operations of the organization, ensuring compliance with regulations and policies.

 

Major Duties and Responsibilities
A.    Payroll and Related

§  Follows up on compliance of all departments for submitting payroll information.

§  Serves as a backup for payroll processing.

§  Assists with providing payroll and related reports from ADP.

§  Prepares payroll related worksheet calculations.

§  Assists in preparing calculations for the Retirement Deposits.

 

B.     Human Resources

§  Assists with the onboarding of the new hires.

§  Assists with Employees' Terminations procedures.

§  Assists in processing employees' Retirement Loans.

§  Prepares replies for Unemployment Claims.

§  Responds to Work Comp Insurance Audits.

§  Prepares the Employee Census.

§  Submits and monitors Work Comp Cases.

§  Organizes and maintains Employees' files.

 

 

 

C.    Finance and Accounting

§  Performs specific accounts analysis.

§  Assist with preparing journal entries.

§  Serves as a backup for the Rent Payment App. Processing.

§  Serves as a backup for Accounts Payable Processing.

§  Assists the Finance Director in any other accounting and budgeting tasks required.

§  Monitors the data for the preparation of 1099 reports.

§  Responsible for maintaining the inactive filing.

 

D.  HCV related Duties 

§  Assists the Staff Accountant in VMS Reporting, check Runs and other duties related to HCV.

§  Assists the HCV Director in any duties that may be assigned.

 

E. Performs any other duties assigned by the Finance Director

 

Responsibility for Relationships
            Internal

Daily personal contact with the Finance & Accounting Manager to receive instruction and assignments.

Frequent contact with the HCV Department for any duties assigned.

Occasional personal and written contact with other office staff to coordinate activities.

Occasional phone and personal contact with staff of other departments to obtain additional documentation for Human Resource related matters.

 

External
Occasional phone contact with the Human Resource consultant regarding personnel related issues.

Occasional phone contact with other social service agencies to expedite rental assistant payments on behalf of residents.

Periodic contact with agency's legal counsel regarding personnel issues.

 

Knowledge, Skills and Abilities Required
§  Intermediate knowledge of bookkeeping policies and procedures.

§  Considerable ability to perform detailed work rapidly and accurately

§  Considerable ability to effectively organize work and systemize procedures.

§  Considerable ability to work independently.

§  Considerable ability to work with details.

§  Ability to follow oral and written instructions.

§  Ability to perform data entry.

§  Ability to compose memos, letters, and reports.

§  Skills in basic computer literacy and typing.

§  General knowledge of agency's procurement policy and procedures.

§  Ability to work under pressure and with frequent interruptions.

 
Physical Requirements / Work Environment
Work is generally performed in a comfortable office environment.  Assigned tasks are generally carried out while seated at a desk or in meeting rooms.
Must occasionally lift and/or move up to 25 pounds
 

 

Minimum Requirements
§  College degree on administration or related field  preferred.

§  At least two years of bookkeeping or accounting experience.

§  Ability to use computers and spreadsheet applications.

§  Must have valid driver's license and be insurable on the agency's commercial insurance policy.

§  Full-time use of personal vehicle.

 

 

 

 

 

 

Employee Acknowledgement:         _______________________________________

 

Date:                                                   _______________________________________