Special Projects Coordinator

HOUSING AUTHORITY OF CHAMPAIGN COUNTY

 

Position Description

 

Classification:                         Special Projects Coordinator

 

Supervisor:                             Manager of Policy and Strategic Initiatives 
 

Position Status:                       Exempt
 

Supervision Exercised:            Yes

 
Revision Date:                         February 2026
  

Summary
 

The Housing Authority of Champaign County (HACC) is committed to providing safe, affordable housing while promoting self-sufficiency, housing stability, and innovative solutions to address community needs. As a designated Moving to Work (MTW) agency, HACC leverages regulatory flexibility to design and implement locally responsive housing strategies.

 

The Projects Coordinator plays a critical role in advancing HACC's MTW Activities through strategic initiatives and policy development support, implementation support, & performance evaluation. This position serves as a bridge between compliance, and strategic initiatives staff to ensure MTW activities are compliant, and aligned with agency goals.

 

Essential Duties and Responsibilities
The duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties, and skills may be required and assigned as needed. 

Key Responsibilities:

Agency and MTW Policy Support

·         Research best practices, peer MTW agency models, and emerging housing policy trends to support clear information-sharing and alignment with agency goals.

·         Analyze MTW statutory and regulatory guidance and translate requirements into clear, audience-appropriate materials for staff, leadership, and external stakeholders.

·         Support the development of MTW activity concepts, waivers, and justifications by drafting concise narratives that clearly explain purpose, impact, and compliance considerations.

·         Assist with MTW Annual Plans, Amendments, and Five-Year Plans by developing plain-language summaries, executive briefs, and visual materials that support understanding and decision-making.

· 
Strategic Initiative Implementation & Internal Support

·         Support implementation of approved MTW initiatives by developing rollout materials, internal timelines, and structured guidance to support staff understanding and execution.

·         Partner with program, finance, IT, and compliance teams to ensure accurate and consistent information-sharing throughout MTW implementation.

·         Create internal guidance documents, FAQs, staff toolkits, and training materials that translate policy into practical, easy-to-use resources.

·         Track implementation milestones and support leadership by documenting progress, risks, and key updates across departments.

 
Data, Evaluation & Reporting Support

·         Collaborate with Strategic Initiatives staff to support data-informed decision-making aligned with MTW statutory objectives and agency priorities.

·         Translate performance metrics and program data into dashboards, summaries, visual tools, and reports that highlight outcomes and trends.

·         Analyze program data and prepare narrative and visual summaries for leadership, boards, partners, and funders.

·         Support required MTW reporting by ensuring clear, consistent, and accurate presentation of quantitative and qualitative results.

 
Documentation, Information Management & Program Support

·         Develop clear, user-friendly documentation explaining MTW policies, procedures, and program changes for internal and external audiences.

·         Translate complex MTW initiatives into plain-language materials for staff, participants, partners, and the public.

·         Create and maintain MTW resource libraries, policy manuals, implementation guides, and reference materials.

·         Develop informational materials that explain MTW initiatives, pilot programs, and outcomes, ensuring alignment with agency goals and standards.

·         Lead internal information-sharing related to MTW and strategic projects, including staff updates, rollout materials, guidance documents, and ongoing updates.

·         Develop internal toolkits, SOPs, and training materials that translate policy and strategy into clear, actionable guidance for staff.

·         Capture program outcomes, lessons learned, and best practices through case studies, summaries, and impact documentation.

·         Ensure consistency, accuracy, and clarity of MTW-related information across departments and platforms.

 
Stakeholder & Cross Department Coordination

·         Serve as an internal resource supporting MTW initiatives and strategic projects.

·         Facilitate cross-departmental collaboration by supporting meeting materials, workflows, and shared reference tools.

·         Support leadership and the Strategic Initiatives team with presentations, board materials, briefing documents, and policy memoranda.

·         Assist with coordination when MTW initiatives involve external partners, consultants, or community agencies.

 
Grant, Funding & Strategic Alignment (As Assigned)

·         Support identification of funding opportunities by developing clear program descriptions and supporting narratives aligned with MTW initiatives.

·         Assist with grant narratives, performance sections, and supporting documentation by translating program data and outcomes into clear, structured language.

Minimum Qualifications

·         Bachelor's degree in public administration, Public Policy, Urban Planning, Economics, Housing Studies, or a related field.

·         Minimum of three (3) years of experience in housing policy, public housing authority operations, research, program evaluation, or government program management.

·         Demonstrated experience in policy analysis, data interpretation, and technical writing.

Preferred Qualifications

·         Bachelor's degree in public policy, Business Administration or a related field.

·         Experience working with MTW, Housing Choice Voucher (HCV), Public Housing, or other federally funded programs.

·         Experience with management of social media, internal and external communications with local stakeholders

·         Strong Excel and data analysis skills, including experience with reporting or tracking tools.

·         Knowledge of HUD regulations and housing compliance frameworks.

 

Physical Demands 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

·         To perform this job successfully, the employee is frequently required to remain in a stationary position.

·         Daily movements include sitting; standing; operating computers and other office equipment; moving about the office. 

·         Must be able to travel between different worksites and attend offsite meetings/events.

·         Must be able to communicate via email and verbally via telephone and video conference software (ie Zoom or Teams). 

·         The employee may occasionally transport up to 20 pounds. 

·         Must be able to work in a deadline-focused and fast-paced environment. 

·         Must be able to pass a drug screening test administered by HACC's designated provider.

·         Valid State Issued Driver's license and be insurable under the agency's commercial insurance policy.

Work Environment 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

·         Generally works in an office environment.  The noise level in the work environment is usually moderate.

Read and Acknowledged

Disclaimer: This job description is not intended to be all-inclusive; an employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and other management as required. HACC reserves the right to revise or change job duties as the need arises. This job description does not constitute a written or implied contract of employment. Management reserves the right to change job descriptions, job duties, functions, and requirements.

 

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