YouthBuild Data Impact Specialist

Position Summary

This position is responsible for collecting, analyzing, and reporting data that measures the outcomes, effectiveness, and overall impact of the YouthBuild program. This position ensures data integrity across multiple systems, supports compliance with funder and grant reporting requirements, and provides actionable insights to improve program delivery and performance. The specialist works closely with program staff, leadership, and community partners to track participant progress, support continuous improvement, and demonstrate the success of YouthBuild initiatives. The incumbent is also responsible for performing highly responsible and complex administrative operation duties to assist the Director of YouthBuild.

 

Responsibilities

The duties listed below illustrate the various types of work that may be performed. The omission of specific statements regarding duties does not exclude them from the position if the work is similar, related, or a logical assignment in association with this position. Undertakes and performs the following and all other work-related duties as assigned.

 

Manages data entry, maintenance, and validation in systems such as GPMS YouthBuild, YouthBuild USA, or other grant-required databases.
Develop and maintain data tracking tools and dashboards to monitor participant enrollment, retention, credential attainment, and employment outcomes.
Ensures the accuracy and completeness of all participant and program records, in alignment with federal, state and local grant requirements.
Regularly audits data for quality assurance and consistency across platforms. 
5.     Compile, analyze, and interpret data to evaluate program performance and participant outcomes. 

6.     Prepare and submit required reports to funding agencies, including Department of Labor (DOL), HUD, and other partners.

7.     Create clear and compelling visualizations and summaries that communicate program impact to internal and external audiences.

8.     Support program evaluation and grant renewal efforts through data-driven insights and impact documentation.

9.     Collaborate with education staff and case management staff to identify trends and areas for improvement based on data findings. 

 

 

Contribute to strategic planning efforts by identifying key performance indicators and outcome benchmarks.
Assist with data presentations for community stakeholders, board meetings, and public reports.
Takes dictation, composes, prepares, and proofreads confidential correspondence, reports, summaries, memoranda, and forms from verbal direction, relevant information from a variety of sources, or knowledge of YouthBuild policy and procedures and presents the information in a clear and understandable format.
Maintains calendar for the Director scheduling appointments, meetings, and conference calls as required, and coordinates the overall daily operations as needed.
Reviews incoming correspondence and responds to or refers such correspondence as appropriate. Proofreads inter-office memoranda and outgoing correspondence prepared by department directors.
Prepare reports or other correspondence as directed by the Director of YouthBuild, including bi-weekly agendas, staff meeting agendas, etc.
Ensures that the Director is informed concerning events, circumstances, etc., which affect the operation and reputation of the department.
Ensures privacy and maintains security of confidential materials sent to the Director. Maintains appropriate files/records for general correspondence, contract documents, agreements, legal documents, awards, financial reports, Board resolutions, minutes, and general reports in an accurate and timely manner.
Receives communications via the telephone, internet, and in person and either responds to routine questions or refers the more complex inquiries to the Director or other appropriate person(s).
Handles documents on a variety of topics of a highly sensitive nature and maintains confidentiality regarding all documents and information received by or in the possession of the employee.
 

 

Education and Experience

Bachelor's degree in public administration, Business Administration or a closely related field from an accredited college or university and two (2) years of experience in data management, program evaluation or grant reporting or an equivalent combination of education, training, and experience resulting in the ability to fulfill the essential job duties of the position.

 

Knowledge and Skills
1.     Must possess sound basic planning, scheduling and organizing skills. 

2.     Extensive knowledge of human resource practices and some basic understanding of labor law are necessary. 

3.     The ability to develop and/or prepare complex document timely and accurately.

4.     Must be competent in the use of basic office equipment and highly computer literate.

5.     The ability to work with a variety of people, under stressful circumstances.

6.     The ability to establish and maintain effective working relationships with co-workers, candidates for employment, tenants, HUD, Commissioners, the general public and local, state and federal officials.  

7.     Some understanding of human resource development is necessary.  

8.     Must possess strong written and oral communications skills. 

9.     Strong conflict resolution skills are desirable.  

10.   Must be able to give attention to details. 

11.   Must be able to communicate and interact with people from broad socio-economic backgrounds.

12.   The ability to focus on multiple tasks in short periods of time with close attention to details.

13.   Coordinate workplace safety.

 

Supervision Controls

The YouthBuild Impact Data Specialist receives instructions from the Director of YouthBuild. Methods of accomplishing work are generally at the discretion of the employee and the employee may determine priorities within established deadlines.  Instructions to the YouthBuild Impact Data Specialist may be general or specific in nature. The employee keeps the Director informed of work progress and finished work is closely reviewed and spot-checked for accuracy, completion, and compliance with policies and procedures. 

 

Guidelines

Guidelines followed by the employee include published laws, regulations, handbooks, established policies and procedures, and traditional practices. Independent research may be necessary depending on the activity and/or task requirements. If guidelines do not cover a situation, the employee consults the supervisor or makes a decision based on the circumstances and experience as appropriate within established parameters, and consistent with established Agency and departmental practices.

 

Complexity

The employee performs a moderate number of routine tasks. The course of action is determined by established procedure, the supervisor, or the employee. Tasks frequently have to be coordinated, integrated, and/or prioritized.  Some computer applications may be difficult to accomplish and require resourcefulness and extra research by the employee. Decisions regarding unusual circumstances may be made by the employee within his or her area of expertise.

 

Scope and Effect

The employee's work affects the Executive Director, and, by extension, the Agency's housing programs and clients. Performing duties effectively, efficiently, and in a professional manner can contribute to enhancing the Agency's image in the Community and its ability to provide housing that is decent, safe and sanitary.

 

Personal Contacts

Most of the employees' contacts are with Agency employees, business firms, tenants, vendors, and the general public. Contact is made to verify, give, obtain, clarify, provide information, coordinate, advise, motivate, influence, justify, defend, negotiate, or resolve matters or issues.

 

Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Work is principally sedentary, but may involve some physical exertion, such as kneeling, crouching, climbing, or lifting to obtain files and records, and eyestrain from working with computers and other office equipment.
Must be able to sit or stand for up to eight (8) hours at a time while performing work duties.
Must be able to bend, stoop, push, and pull in the performance of office-related duties.
Must be able to use fingers bilaterally and unilaterally to operate office equipment.
Must have vision and hearing corrected to be able to perform essential job functions.
Must be able to perform essential job functions in an environment that will sometimes include increased levels of work-related stress.
7.     Must maintain punctuality and attendance as scheduled. 

8.     Must maintain a professional appearance and portray a positive image for the Agency.

An employee may request reasonable accommodation to mitigate any of the physical requirements listed above.
 

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Work indoors involves the normal risks or discomfort associated with an office environment and is usually in an area that is adequately cooled, heated, lighted, and ventilated. 

                                                                    

Other Requirements

Must possess a valid driver's license and maintain a good driving record.
May be required to work an unusual work schedule.
Must work with the highest degree of confidentiality.
Must be available for occasional overnight travel for training.
Must pass employment drug screening & criminal background check. 
Read and Acknowledge

The Housing Authority of Champaign County is an Equal Opportunity Employer. This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed. The duties herein are representative of the essential functions of this job. This job description reflects management's assignment of functions; however, it does not prescribe or restrict tasks that may be assigned. Nothing in this document restricts management's right to assign or reassign duties and responsibilities at any time. The qualifications listed above are guidelines, other combinations of education and experience that could provide the necessary knowledge, skills, and abilities to perform the job may be considered at the discretion of the Executive Director.

Employment with the Housing Authority of Champaign County is on an "at-will" basis. Nothing in this document is intended to create an employment contract, implied or otherwise, and does not constitute a promise of continued employment. 

 

Disclaimer:  The above statements describe the general nature, level, and type of work performed by the incumbent(s) assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified. Job descriptions are not intended to and do not imply or create any employment, compensation, or contract rights to any person or persons. Management reserves the right to add, delete, or modify and/or all provisions of this description at any time as needed without notice. This job description supersedes earlier versions.

 

Salary Range: $40,000-$45,000